Artist Collaboration & Royalty Agreement

Last updated: 27/2/2026

This page explains the standard terms for collaborating with Aware Flow HK (“Brand”, “we”, “us”) as an Artist Partner (“Artist”, “you”). When we start a collaboration, we may also send you a copy of these terms with your name, design titles and dates filled in to sign.

Parties & Purpose
Licensed Works
Grant of Rights
Ownership & Credit
Royalty Structure
Sales Reporting & Payment
Term & Termination
Exclusivity
Artist Obligations
Brand Obligations
Promotion & Collaboration
Miscellaneous

1. Parties & Purpose

1.1 This Artist Collaboration & Royalty Agreement (“Agreement”) is between Aware Flow HK (“Brand”, “we”, “us”) and you as the Artist (“Artist”, “you”).

1.2 The purpose of this Agreement is to describe how we use your artwork on our dapo / Flowstar and related flow arts products (“Products”), and how royalties are calculated and paid.

2. Licensed Works

2.1 The artwork covered by this Agreement (“Licensed Works”) includes the designs we agree to use on Aware Flow products. For each collaboration, we will confirm the design titles, file names and previews with you (for example in an email or a separate schedule).

2.2 Any additional designs can be added to this Agreement later by written confirmation (including email) between Brand and Artist.

3. Grant of Rights

3.1 You grant us a non‑exclusive, worldwide, transferable license to:

Reproduce the Licensed Works on dapo / Flowstar and related flow arts products.
Market, advertise, distribute and sell such Products in physical and online channels.

3.2 All rights not expressly granted to Brand under this Agreement remain with you as the Artist.

4. Ownership & Credit

4.1 You remain the sole owner of the copyright in the Licensed Works.

4.2 We will use reasonable efforts to credit you:

On product pages (for example: “Artwork by [Artist name]”), and
On selected marketing materials where appropriate.

5. Royalty Structure

5.1 Brand agrees to pay you a royalty equal to 6% of the Product’s retail price (excluding tax and shipping) for each unit of Product sold that features the Licensed Works.

5.2 When Products are sold with discounts, the royalty will be calculated on the actual retail price paid by the customer (after discounts, before tax and shipping), unless we both agree otherwise in writing.

5.3 This royalty is separate from any affiliate or referral commission you may receive under a separate affiliate/ambassador program.

6. Sales Reporting & Payment

6.1 We will provide you with a sales report every [quarter / month] showing:

Units sold of each Product featuring the Licensed Works.
Net sales amount used to calculate royalties.
Total royalty amount due.

6.2 Royalties will be paid within [30] days after the end of each reporting period.

6.3 Minimum payout threshold: If the total royalty due is below HKD [500], the amount will roll over to the next period until the threshold is met.

6.4 Payments can be made via PayPal, Wise, or bank transfer / credit card payout (where available). You are responsible for providing correct payout details and updating them when they change. Any transfer or processing fees charged by the payment provider may be deducted from the payout amount.

7. Term & Termination

7.1 This Agreement begins when we confirm a collaboration with you (for example by email) and continues until terminated by either party.

7.2 Either you or we may terminate this Agreement for a specific design with 30 days’ written notice (email is sufficient).

7.3 After termination:

We will stop producing new Products using the Licensed Works for that design.
We may continue to sell remaining inventory for up to [6–12] months, and you will continue to receive royalties on those sales.
All royalties accrued before and during the sell‑off period will still be paid according to this Agreement.

8. Exclusivity

8.1 Unless we both agree otherwise in writing, this Agreement is non‑exclusive. You may license the same or similar works to other clients or brands, as long as they do not use Aware Flow HK’s name or suggest an official partnership with us.

8.2 If we later decide to explore exclusive rights (for a specific design, territory or period), we will sign a separate addendum setting out those terms.

9. Artist Obligations

9.1 You confirm that the Licensed Works are original and do not infringe any third‑party rights.

9.2 You agree to assist with reasonable technical adjustments (for example color tweaks or scaling) needed to adapt the artwork for printing on Products, without changing the core creative concept.

10. Brand Obligations

10.1 We agree to use the Licensed Works only on Products covered by this Agreement, unless we both agree in writing to expand the usage.

10.2 We agree to provide transparent sales reports and pay royalties on time according to Section 6.

11. Promotion & Collaboration

11.1 Both you and we may share and promote the collaboration on our websites and social channels, and we encourage you to include the work in your portfolio.

11.2 If you also participate in our affiliate or ambassador programs, the terms of those programs will apply in addition to this Agreement.

12. Miscellaneous

12.1 This Agreement does not create an employment relationship, partnership, or joint venture. You act as an independent contractor.

12.2 This page describes our standard framework for Artist collaborations. For each specific project, additional details (such as design names, start dates, or custom terms) may be agreed in a separate document or email.

12.3 Any changes to this Agreement must be agreed in writing by both you and us.